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A better fit starts here.
Explore exact editions, see the tradeoffs, then select the features you can’t leave behind.
Nitro PDF
Standard · Windows subscriptionNitro’s current Standard plan documents PDF editing, page combination, annotation and batch OCR.
- Read scanned text (OCR)
- Edit existing text
- Merge & organize pages
Standard is an annual subscription. Classic is a separate three-year license and Plus has different enterprise controls. The displayed price is an observed EUR storefront quote; billing country and final tax must be checked at checkout.
Adobe Acrobat
Reader · desktopA free reader for reviewing, filling and signing existing PDF documents.
- Fill existing forms
- Annotate & sign
Reader cannot edit existing text or images. A paid Acrobat plan unlocks different tools; this record does not cover the web subscription.
LibreOffice Draw
DesktopAn open-source drawing workflow with PDF form export and a documented redacted-export process.
- Create fillable forms
Use the dedicated Redacted Export command for final output. Existing PDF layout fidelity and permanent removal have not been tested.
3 editions ruled out · see why
Apple Preview Included with macOS: Windows is not supported by this edition.
PDFgear macOS: Windows is not supported by this edition.
PDF Expert Mac Premium Annual: Windows is not supported by this edition.
Merge PDFs on Windows without Acrobat, from the pages checked
Open-source Acrobat alternatives by PDF task
Create a fillable PDF form for free, from the pages checked
Edit a scanned PDF for free, from the pages checked
Browse every edition in this category
Open the exact edition to check its capabilities, sources and limits. These entries are candidates, not a ranked list.
| Software edition | Platforms | Purchase basis | Important limitation |
|---|---|---|---|
| ABBYY FineReader PDF Standard annual · Windows | Windows | $99.00 / yearUSD · verify current terms | Corporate adds document comparison and Hot Folder automation. The Mac subscription is a different product and is not covered by this Windows record. |
| Adobe Acrobat Pro · individual annual, billed monthly | Windows, macOS | $19.99 / monthUSD · verify current terms | Annual commitment billed monthly; not a cancel-anytime monthly plan. Teams, Studio and optional AI add-ons are separate. Advertised redaction is not an independently verified sanitization result. |
| Adobe Acrobat Reader · desktop | Windows, macOS | FreeUSD · verify current terms | Reader cannot edit existing text or images. A paid Acrobat plan unlocks different tools; this record does not cover the web subscription. |
| Adobe Acrobat Standard · individual annual, billed monthly | Windows, macOS | $14.99 / monthUSD · verify current terms | Annual commitment billed monthly; not a cancel-anytime monthly plan. Teams, Studio and optional AI add-ons are separate. The comparison reserves scanned-PDF recognition and redaction for Pro. |
| Apple Preview Included with macOS | macOS | FreeUSD · verify current terms | Do not equate markup with existing-paragraph editing. Redaction is documented but its saved output has not passed our extraction fixture. |
| Foxit PDF Editor PDF Editor 14 Perpetual | Windows, macOS | $209.99 onceUSD · verify current terms | The perpetual edition excludes bundled AI Assistant, Workspace and Smart Redact. Reviews of Editor+ subscriptions are not proof of this edition’s features. |
| iLovePDF Premium annual · web workflow | Browser | $60.00 / yearUSD · verify current terms | This record scopes the cloud web workflow; bundled desktop and mobile apps can process files differently. Adding text does not establish editing an existing paragraph. |
| LibreOffice Draw Desktop | Windows, macOS, Linux | FreeUSD · verify current terms | Use the dedicated Redacted Export command for final output. Existing PDF layout fidelity and permanent removal have not been tested. |
| Microsoft Edge Built-in PDF reader · desktop | Windows, macOS | FreeUSD · verify current terms | XFA forms are unsupported. Ink and added text do not establish editing of an existing PDF paragraph or creation of interactive fields. |
| Nitro PDF Standard · Windows subscription | Windows | €168.00 / yearEUR · verify current terms | Standard is an annual subscription. Classic is a separate three-year license and Plus has different enterprise controls. The displayed price is an observed EUR storefront quote; billing country and final tax must be checked at checkout. |
| Okular Desktop | Linux, Windows | FreeUSD · verify current terms | Annotations and form filling do not establish existing paragraph editing or fillable-form creation. Check platform-specific signing requirements. |
| PDF24 Creator | Windows | FreeUSD · verify current terms | Adding text is not the same as reliably editing existing paragraph text. |
| PDF24 Online Tools | Browser | FreeUSD · verify current terms | Online processing uploads files to PDF24 servers. |
| PDF Expert Mac Premium Annual | macOS | $79.99 / yearUSD · verify current terms | This record covers the Mac annual subscription. The separate lifetime Mac license has different update terms. Form filling does not establish form creation. |
| PDFgear macOS | macOS | FreeUSD · verify current terms | The redaction tool is advertised, but permanent removal has not been tested. AI assistance can use online services. |
| PDFgear Windows | Windows | FreeUSD · verify current terms | OCR conversion does not establish scanned-page editing fidelity. Form creation and permanent redaction were not established for this Windows edition. |
| PDF-XChange Editor | Windows | $62.00 onceUSD · verify current terms | Form creation and Enhanced OCR require Editor Plus. Manual offline activation needs a connected second device for the license exchange. |
| PDF-XChange Editor Plus | Windows | $79.00 onceUSD · verify current terms | Windows Editor Plus includes form creation and Enhanced OCR. Manual offline activation still needs a second connected device for the license exchange. |
| Sejda PDF Desktop Free | Windows, macOS, Linux | FreeUSD · verify current terms | Three tasks per day; OCR up to 10 pages; other document limits apply. |
| Sejda PDF Desktop + Web Annual | Windows, macOS, Linux | $63.00 / yearUSD · verify current terms | Desktop and web processing differ; verify your exact task before moving files. |
| Sejda PDF Online Free · browser | Browser | FreeUSD · verify current terms | Files are uploaded for server processing and automatically deleted after two hours. Free use is limited to 200 pages or 50 MB and three tasks per hour. Scanned-image text is not editable as existing text in this tool. |
| Smallpdf Pro annual · web workflow | Browser | $108.00 / yearUSD · verify current terms | This annual Pro record covers the browser workflow, which uploads documents. Desktop and mobile processing differ. The displayed monthly equivalent requires an annual charge; it is not a month-to-month price. |
| Stirling PDF Free individual · self-hosted | Browser | Free license · hosting extraUSD · verify current terms | This record covers the Free individual self-hosted tier. A remote instance receives uploaded files; self-hosting does not automatically mean local or air-gapped processing. Hosting and operations costs are excluded and unknown; paid team and automation scopes differ. |
The file matters as much as the feature.
Edit a scanned PDF for free from the pages that name OCR
On 5 November 2026, Apple’s Preview help says to choose File > Export and then Embed Text, which recognizes text in an image-based PDF such as a scan and embeds it so the text can be selected in any PDF viewer. Chrome’s computer PDF page says a scanned PDF is converted on the device so the text is searchable and selectable. PDF24’s OCR page and Sejda’s OCR page say those tools are free and describe a searchable PDF. Sejda’s page also offers a plain-text file. None of those pages prints the step on Adobe Acrobat’s edit-scans article: select Edit, Acrobat applies OCR and converts the scan to an editable PDF copy, then you type. That Acrobat article, last updated on the page Oct 22, 2026, does not say the steps are free and does not display a dollar amount. This guide did not install an app and did not save a PDF.
Open checklistCreate a fillable PDF form for free from the pages that document the field
LibreOffice’s PDF export help, read on 4 November 2026, says to choose Create PDF form so the person who opens the PDF can fill it out and print it. That choice is on File - Export As - Export as PDF - General tab, after form controls such as a text box are added in the document. Chrome’s computer PDF page lists “Fill out and sign paperwork” and “Add text.” Microsoft Edge’s pages list basic form filling, Edit for blank fields, and Add text. Those Chrome and Edge pages do not print a step that creates a new form field. PDF24’s create-fillable-form page says creating PDF forms is free, without registration and without watermarks. This guide did not install an app and did not save a PDF.
Open checklistAdobe Acrobat free open-source alternatives: choose Stirling PDF, LibreOffice Draw, or Okular by the PDF job
The PDF job decides the page. On 2 November 2026, Stirling PDF’s functionality page names a PDF Text Editor, Merge, Split, Sign, a Form Editor, OCR / Cleanup scans, and Compress. LibreOffice’s help names a Draw PDF import filter, Consolidate Text for editing PDF documents, PDF export options, and Sign Existing PDF. Okular’s pages name annotations, Show Forms, and signing a PDF. The Acrobat alternatives page on this site is the edition list. This guide does not copy that list, and it did not open a PDF.
Open checklistMerge PDFs on Windows without Acrobat: what the Edge, PDF24, and PDFgear pages say
Microsoft Edge’s PDF reader article, checked 30 October 2026, lists viewing, printing, form filling, and annotation features, and it does not list a merge command. PDF24’s online Merge page says the files are merged in the cloud on PDF24 servers, and the Creator download page says the Windows program can merge or split PDF files while files remain on the PC. PDFgear’s Windows page says the app combines multiple PDFs and that saved PDFs have no added watermarks. This guide did not merge a file.
Open checklistSign a PDF for free on a Mac with Preview, and on iPhone or iPad with Markup
On Apple’s current Preview page, checked 28 October 2026, click the Show Markup Toolbar button, then the Sign button, and create the signature with the trackpad, the camera, or a nearby iPhone or iPad. The current iPhone and iPad pages use Add Signature, with a Files prompt on the form and a separate Mail page for an attachment. Those pages describe a captured signature. They do not describe a certificate. The pages checked do not display a separate price for Preview, Markup, Files, or Mail.
Open checklistReduce PDF file size on a Mac with Preview’s Quartz filter
Choose File > Export in Preview, then choose Reduce File Size in the Quartz Filter pop-up menu. That is the automatic path on Apple’s current Preview User Guide page, checked 27 October 2026. The same page says a compressed PDF may be lower quality, and it lists a second export procedure with three checkboxes. The pages checked do not display a separate Preview price. The guide page addressed to macOS 15 prints two checkboxes and does not print Reduce File Size.
Open checklistPassword-protect a PDF on a Mac with Preview
Choose File > Export in Preview, click Permissions, select Require Password To Open Document, and enter an owner password. That is the path on Apple’s current Preview User Guide page, checked 27 October 2026. The page says you can also require a password for printing, copying text, and adding annotations, and that the changes take effect the next time the PDF is opened. The pages checked do not display a separate Preview price. The guide pages addressed to macOS 10.15 and macOS 11 say to select Encrypt instead.
Open checklistPDF24 Creator or the online tools: where the file is processed
PDF24’s download page says Creator is a desktop solution that works offline, and that files remain locally on your PC and are NOT uploaded to the Internet. The PDF24 Tools pages say the online tools process files on PDF24 servers. An app installed from the browser is still those online tools: the install page says the app does not work without internet, and that many tools process files on PDF24 servers. These pages were checked on 25 October 2026.
Open checklistFill a PDF form in Chrome and Microsoft Edge without installing anything
Chrome’s computer help says the built-in PDF viewer can fill out and sign paperwork, and a second Chrome Help page says to type in an online PDF form and then select Download Edited. Microsoft Edge’s learning page says you can fill blank fields in the browser: select Edit, type, and select Save. Edge’s PDF reader documentation lists basic form filling, says JavaScript forms aren’t supported, and says XFA forms aren’t supported unless an administrator enables a separate policy. These pages were checked on 24 October 2026.
Open checklistEdit PDF text on Mac for free: what Preview can and cannot do
Apple’s Preview user guide says you can’t edit the text of a PDF in Preview. The same guide still documents Markup for a text box, a highlight, a note, a form field and a signature. The pages checked on 23 October 2026 do not list a separate Preview price, and the Mac User Guide says filling a form needs no separate app. A text box does not replace a sentence that is already in the file.
Open checklistCombine PDFs on a Mac with Preview, without overwriting your originals
Duplicate your PDFs first (File → Duplicate), because Preview saves changes automatically. Then open both files, choose View → Thumbnails, and drag page thumbnails from one sidebar into the other — or drag a whole PDF from Finder into the sidebar. Reorder pages by dragging, then check the page count of the combined file.
Open checklistPDF-XChange Editor: avoid demo watermarks before you save
PDF-XChange Editor does not watermark every free save. Watermarks appear when you use features not covered by your license. Keep the original PDF untouched, check the tool’s license requirement, and save a separate test copy before doing important work. Hiding paid tools reduces accidental use; it is not a guarantee that every output will be watermark-free.
Open checklistPDF24 edits not saving? Test one Save and the download.
We added a unique text marker in PDF24 Online, used Save once, downloaded the result and inspected its text. The marker survived; the original table value did not change.
Open checklistHow to choose a PDF editor
Start with the PDF task, not the app label
Editing existing text, recognizing a scan, creating form fields and adding annotations are different jobs. Write down the tasks you use each week. An edition that opens a PDF or places a text box over it may still be unsuitable for changing the underlying paragraph.
Check the exact edition and your operating system
The same product family can offer a free viewer, a paid editor and a higher edition with form creation or enhanced OCR. Compare those editions separately. Platform support on this page is vendor-documented support, not a promise that every feature has been independently tested on every OS version.
Compare limits before comparing price
A free edition may limit daily tasks, document size or OCR pages. A perpetual license may exclude future upgrades. Use the license and budget filters to narrow the list, then read the edition’s sources and test a non-sensitive copy of your own file. Unknown costs remain unknown.
Common questions
Does OCR mean I can edit the scanned PDF?
No. OCR recognizes text in an image. Producing searchable text and editing that text while preserving the page layout are separate capabilities. Select both OCR and existing-text editing if you need both.
Can a PDF viewer create fillable forms?
Do not assume it can. Filling existing fields, typing on a page and creating reusable interactive fields are different features. Check form creation in the exact edition.