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Known 1-year cost · 1 personUnknownTax excluded. Free individual software license. Server, hosting, setup and operations are additional and unpriced, so the full workflow total remains unknown. Team, Enterprise and metered automation are separate paid scopes.
Edit existing textAvailable with limitsOfficial source · 13 Sept 2026The PDF Text Editor is labelled Alpha in the reviewed tool list.
Read scanned text (OCR)Available · official sourceOfficial source · 13 Sept 2026OCR makes scanned documents searchable; editable layout quality remains untested.
Create fillable formsSource reviewed · not establishedOfficial source · 13 Sept 2026The reviewed source does not establish this exact task for this edition.
Fill existing formsSource reviewed · not establishedOfficial source · 13 Sept 2026The reviewed source does not establish this exact task for this edition.
Merge & organize pagesAvailable · official sourceOfficial source · 13 Sept 2026Merge and page operations are listed tools.
Permanently redact textTool documented · outcome test neededOfficial source · 13 Sept 2026A redaction tool is advertised. Permanent removal is unresolved until an original saved-output extraction test is published.
Offline core taskLocal core task documented · task test pending
This record covers the Free individual self-hosted tier. A remote instance receives uploaded files; self-hosting does not automatically mean local or air-gapped processing. Hosting and operations costs are excluded and unknown; paid team and automation scopes differ.
Fits: Choose where the PDF may be processed before comparing convenience.
Main limit: Sejda PDF Online Free · browser: Files are uploaded for server processing and automatically deleted after two hours. Free use is limited to 200 pages or 50 MB and three tasks per hour. Scanned-image text is not editable as existing text in this tool. Sejda PDF Desktop Free: Three tasks per day; OCR up to 10 pages; other document limits apply.
Evidence: Edition-specific sources and scoped test records; missing task results remain untested.
Full decision context
Choose where the PDF may be processed before comparing convenience. Sejda Online Free uploads the file for server processing, states automatic deletion after two hours, and limits free use to 200 pages or 50 MB and three tasks per hour. Sejda Desktop Free documents local processing, but its free allowance is three tasks per day and includes separate document limits. Both document existing-text editing; scanned-image text requires a separate OCR workflow. The browser editor's numeric build was not exposed, and its controlled upload could not be completed on 26 September 2026; no editor-fidelity result is claimed. A separate online OCR-tool run on 3 October 2026 produced searchable text from one synthetic page, with symbol errors. That result does not establish editing quality or transfer to Desktop.
Fits: The current single-user prices are USD $62 for Editor and USD $79 for Editor Plus, a $17 difference checked on 24 September 2026.
Main limit: PDF-XChange Editor: Form creation and Enhanced OCR require Editor Plus. Manual offline activation needs a connected second device for the license exchange. PDF-XChange Editor Plus: Windows Editor Plus includes form creation and Enhanced OCR. Manual offline activation still needs a second connected device for the license exchange.
Evidence: Edition-specific sources and scoped test records; missing task results remain untested.
Full decision context
The current single-user prices are USD $62 for Editor and USD $79 for Editor Plus, a $17 difference checked on 24 September 2026. Choose Plus only when you need its documented Enhanced OCR, form-field creation, document comparison, dynamic stamps, form identification or placeholders. Both are Windows desktop editions with perpetual per-user licensing and one year of maintenance included. Manual offline activation still requires a second connected device for the license exchange. These are vendor-documented differences, not a hands-on v11 application test; compare a saved interactive form and inspect OCR errors on your own files before deciding.
