An expert in time management has revealed his best tips for being productive at work, including frequent short breaks and taking pictures of what he has accomplished.
Francesco Cirillo, based in Berlin, is known for the Pomodoro technique, which consists of dividing your day into sections of 25 minutes, where you focus on a single task.
He suggests setting aside one of these sessions to deal with the "interruptions" of colleagues and clients, which will help him to be more productive with regard to his other tasks.
Francesco, who has written a new book about his time management technique, also says that meetings should not last more than 50 minutes, and advises sending an agenda before all the decisions that need to be made.
Here, the expert explains to FEMAIL his best advice to increase his productivity at work …
Francesco Cirillo, known for the Pomodoro technique, has revealed his best tips for being productive at work (file photo)
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Francesco's time management method, known as the Pomodoro Technique, involves taking breaks of five minutes every 25 minutes.
Each time you reach your fourth 25-minute period, he says you should take a longer break of 15 to 30 minutes.
He explained: & # 39; Decide what to do, set the timer in 25 minutes and work until it sounds. Then take a short break: two to five minutes.
& # 39; Each room Pomodoro, take a longer break. The breaks allow the brain to reorganize the information it has acquired and maintain a high level of concentration and motivation throughout the day. "
What is the Pomodoro Technique?
The Pomodoro technique is a method of time management, which involves a timer in the form of tomato or pomodoro in Italian.
The timer is used to make sure it works for a solid period of 25 minutes, focusing on a single task without interruptions.
Then you should take short breaks after each session.
BE SURE TO PLAN YOUR DAY
To improve your productivity at work, you should carefully structure your day first thing in the morning.
Francesco recommends dividing your day into several time intervals, lasting between one and a maximum of six Pomodoros, to allow you to complete different tasks.
He explained: & # 39; At the end of the day, you will be motivated by the certainty of having completed several types of activities and by the end of the week, you will have reached a range of different goals & # 39;
MEETINGS SHOULD NOT BE MORE THAN 50 MINUTES
Francesco suggests establishing the duration of your meetings in one or two Pomodoros, or 25 minute sessions.
He also said that he should send an agenda before the meeting with all the decisions he must make.
Francesco said the meetings should not last more than 50 minutes, and suggested sending an agenda with all the decisions that should be made
This should include a brief document with relevant information that can be read and understood in a 25-minute session.
& # 39; The meeting is the time to share informed opinions and make decisions; It is not the time to acquire information and form an opinion, "he explained.
ASSIGN TIME FOR & # 39; INTERRUPTIONS & # 39;
During the day, colleagues and clients are likely to come to you with several demands that will interrupt your usual workflow.
Francesco recommends that you leave aside a period in which you treat all these requests.
"Create a daily time interval for a Pomodoro, or more if necessary, to meet the demands of those who interrupt you," he said.
"I recommend creating this slot immediately after lunch, which is not the best time to do complex activities."
He added that if you are strict about it, clients and colleagues will begin to contact you automatically in the assigned space.
You must take a screenshot or a picture of what you have accomplished in one of your 25 minute sessions, to recognize what you have achieved.
TAKE PHOTOS OF WHAT YOU HAVE ACHIEVED
To reward yourself for completing a 25 minute concentrated work session, you should take a photo and share it.
Francesco said: & # 39;You can use a WhatsApp group, like us. Take a screenshot or a photo of what you have done and post it with a short comment.
"The team is always up-to-date on the status of the different objectives set at the end of the day, briefly review the photos with the team and exchange comments."
The Pomodoro technique by Francesco Cirillo (Virgin Books, £ 8.99)