Obtaining an e-mail account is easy. Log in to an internet service provider and you have one account for starters. If you create an account with Google and other big names, you get more. Buy a decent web hosting package and you will probably get enough e-mail addresses to power a large company, all at no extra cost.
Obtaining the right e-mail account is more difficult, because there is a lot to consider. What do the spam filters look like? How easy is it to keep your inbox organized? Do you get access to the account of other e-mail clients? And what about the use of the service with its own domain and its own address (firstname.lastname@example.org)?
Keep reading and we will highlight some of the best e-mail providers in the area. They all have decent free services, perhaps with ads and a number of limits, but we will also talk about their business, business products that provide the power, functionality and extras at the enterprise level that users need.
The best e-mail services of 2018 are:
Google's webmail mobile does not need an introduction
G Suite option gives you a lot of power
Paid subscription is not as cheap as some
Google's first version, released in 2004, has grown into the market leader in free e-mail services with more than one billion users around the world.
The stripped web interface of Gmail is a highlight. Most of the screen is dedicated to your inbox, with a minimum of toolbar and other junk. Messages are well organized through conversations for easier viewing, and you can read and reply to emails with ease, even as a new user.
There is enough power here. Messages can be automatically filtered into categories with tabs such as Primary, Social and Promotions, so you can concentrate on the content you need. First priority is to ensure that your inbox does not contain any mess, you can manage other accounts from the same interface (Outlook, Yahoo, other IMAP or POP email) and there is 15 GB of storage space for your inbox, station and photo & # 39; s. There is also a handy snooze function that allows you to snooze an e-mail for a specific time (this e-mail is also automatically marked as important).
Other functions are more doubtful. Instead of organizing messages in folders, for example – a simple metaphor that understands just about every user – you need to filter them using a custom labeling system. This works, and has a number of advantages, but is not popular with all users. Nevertheless, Gmail is generally an excellent service and a good first choice for your e-mail provider.
Google makes a paid, business-oriented version of Gmail available in the form of its G Suite product.
With this more professional product, the ads are removed and you can use a custom e-mail address in your domain (email@example.com). Business-oriented migration tools can import e-mail from Outlook, Exchange, Lotus, and more. The storage space doubles to 30 GB in the basic plan and you get unlimited group email addresses, 99.9% guaranteed uptime and 24/7 support.
G Suite is Google's answer to Microsoft Office, so you also get apps for working with documents, spreadsheets and presentations. Shared calendars keep you better organized, there is video and voice conferencing for online meetings and 24/7 support for your system to work smoothly.
This more Office-like power makes for a more expensive product than the e-mail competition, with prices starting at $ 5 (£ 3.60) a user for the simplest subscription. However, you will get a lot for your money and if you use the features of G Suite, this can be a smart choice. A 14-day free trial offers a simple way to help you find out.
There is enough power, especially for Office 365 users.
Focused inbox is a smart function
Powerful events and calendar-related skills
Many app-based integrations
The Outlook web interface has the same familiar style as the desktop version and most other e-mail clients: folders and organizational tools on the left, the contents of the current folder in the middle and a simple preview window on the right (with ads in the case of the free account).
A toolbar gives you quick access to general functions and right-clicking on folders or messages shows you just about everything. If you have ever used another email client, you will find out the most important details in moments.
Despite the apparent simplicity, there is a lot going on under the hood. The service automatically detects important e-mails and places them in a focused mailbox so that any distractions remain out of sight. Events including flights and dinner reservations can be automatically added to your calendar. It's easy to share that calendar with other Outlook.com or Office 365 users, or you can save your appointments in a family calendar that everyone can access.
Excellent support for attachments includes the ability to instantly share OneDrive files as copies or links. You can also attach files directly from your Google Drive, Dropbox, and Box accounts, and a sturdy 15GB mailbox allows you to store many files from others.
This worked fine for us, but if you are not satisfied with the standard values of the service, there is a chance that they can be adjusted via the Outlook.com settings window. This does not have as many options as Gmail, but they are well organized and give you sufficient control over lay-out, attachment lines, message handling and more.
If that is still not enough, Microsoft offers a lot of app-based integrations to continue the service. You get built-in Skype support through the beta and apps give you easier access to Evernote, PayPal, GIFHY, Yelp, Uber and more.
When upgrading to Office 365, you get an ad-free inbox, 50 GB of email storage and a massive 1 TB of OneDrive storage. The extras include offline work, professional tools for formatting messages, support via phone or chat, file recovery from malicious attacks such as ransomware and more. Oh, and the latest versions of Word, Excel and PowerPoint. All of this can be yours for the equivalent of $ 7 (£ 5) per month for the Office 365 Personal subscription for a single user or you can pay 70 $ (£ 52) for a year.
3. Yahoo Mail
A powerful offer with some surprisingly nice extras
Useful extras such as disposable e-mail addresses
1 TB of storage in inbox
Not as many low-level options as rivals
Yahoo Mail does not make the headlines so often these days, but the latest version is a polished and professional service that stands up to the best competition.
The well-designed interface resembles Gmail, at least initially, with a large view of your inbox, filters with one click for general messages and content (Photos, Documents, Travel) and easy browsing through all emails a conversation. But you can also organize e-mails in custom folders and the layout can be customized to display a message preview in a few clicks.
A powerful underlying engine can be integrated with Facebook, supports the sending of text messages and text messages, is accessible via the Internet, POP and (in some situations) IMAP and can forward e-mail to another address. Valuable extras are disposable e-mail addresses to protect your privacy, and a giant 1TB of mailbox storage means you can keep just about anything you receive for a very long time.
Demanding users may experience problems over time. For example, mail organization can not match the flexibility of Gmail's labeling scheme, and there are not that many adjustments, options, and options at the lowest level as often seen elsewhere. But in general, Yahoo Mail is an attractive service that should be on your email list.
Just like other providers, Yahoo offers a Business Mail subscription with more features. The highlight is an option to use the service with a custom domain (firstname.lastname@example.org), but there are also other advantages. The service can import contacts from Facebook, Gmail, Outlook and more. You can view all your mailboxes on the same screen and there are all the usual business-friendly productivity tools (multiple calendars, document handling, analyzes and more).
Prices start from $ 3.19 (£ 2.30) per mailbox per month, are billed annually and fall when you add mailboxes – $ 1.59 (£ 1.15) for 5, $ 1.19 (£ 0.85) ) for 10 and for 20+ you must contact them.
There is even a free domain name included, and not only the first registration: Yahoo will also renew it as long as your subscription is active.
E-mail with an emphasis on security and privacy
Tight privacy features
End-to-end encoding for messages
Only 500 MB of storage space for free
If you sign up with an e-mail provider, there are often privacy violations. For example, Yahoo Mail asks for your name and mobile number. Gmail and other services can scan your messages to perform useful actions (such as adding appointments to calendar & # 39; s) and almost everyone serves advertisements.
ProtonMail is an e-mail service based in Switzerland that focuses primarily on privacy. You can log in anonymously, there is no registration of IP addresses and all your emails are end-to-end encrypted, which means that ProtonMail (or someone else) can not read its contents. Also address verification (making sure you communicate securely with the right person) and full support for PGP e-mail encryption is available.
There are a number of important limits. The free product has a small storage capacity of 500 MB, supports only 150 messages per day and is clearly short in terms of organizational tools (no folders, labels or smart filters). Because the end-to-end encryption is specific to ProtonMail, it also ensures that you can not use the service with other e-mail clients.
Nevertheless, it seems a bit unjustified to file a complaint about a service that is free of charge and does not show ads. In reality, ProtonMail is a specialist tool intended for use alongside services like Gmail – not to replace them – and in general it performs its core tasks very well.
If you need more, ProtonMail can pay $ 5 (you can choose to pay in USD, Euro and CHF) a month (or 48 $ per year) Plus account gives you 5 GB of storage space, a 1000 message per day allowance, custom domains (you @ yourdomain.com) and support for folders, labels and filters.
A further business plan entails more storage, e-mail addresses and a second modified domain, as well as a catch-all e-mail address and support for multiple users. It is priced at $ 8 per month per user ($ 75 per year), which is reasonable if you need the security of ProtonMail, although it is also considerably more expensive than the business accounts of the big names contest.
An email provider that you have a lot for, well, nothing
Free subscription allows up to 25 users
Freebie has functions that normally only apply to paid subscriptions
Also offers office and collaboration tools
Zoho Workplace is a business e-mail service that offers an online office suite, document management and a large number of collaboration tools and other extras.
Zoho & # 39; s free subscription supports up to 25 users (there is an additional 25 available if you can refer others to the service. Update: they are currently re-modeling the referral program, so this is not available at this time), each with 5 GB storage for mailboxes, and can be used with its own domain. These are functions that you will normally only find in commercial products, and when you take into account the spreadsheet, word processor, presentation and other tools, it looks like a real bargain.
The e-mail service is user-friendly and offers a considerable set of functions to organize your e-mails: folders, tags, filters, smart searches and more.
The free plan is still a bit standard. For example, it only gives you internet access and there is no support for email forwarding.
Fortunately, the Zoho Standard Plan resolves that. Only $ 2 (£ 1.45) per user (paid annually) will receive IMAP and POP access, email forwarding, active synchronization, multiple domain hosting, domain aliases, 30 GB of storage, a 30 MB attachment limit (of 25 MB with the free subscription) and some important improvements elsewhere (the possibility to send cloud files to non-Zoho users for example). You also have Pro and Enterprise subscriptions available that add more features.
Some of these features are of course available free of charge, but companies or anyone using the custom domain support or Office tools will find a lot of this. Well worth a closer look.