Remote employee Monitoring Software: Your Guide To Creating Strong Virtual Teams
If you are planning a strategic plan referring to telecommuting, implementing remote work (i.e. work from anywhere) is the best thing to brag about. Remote Work means working from different locations, traveling and working, working from home, etc. It also includes different types of working practices — few people work full time as remote workers, while others work flexibly being regular workers.
In the early 1990’s remote work solution came into existence, to bring a new era of work. Especially to help working mothers to revert to their job who were facing issues in commuting to the office. Later on, with the quick increase in modern-day technological practices, remote work has risen in popularity as it widens the pool of jobs for employees.
The latest advancements make the complete process of work from home quite easy. Like video conferencing, quick data sharing options, instant messaging featured applications, etc which helps in quick communication between the employees and management to have a smooth workflow.
But before implementing the remote employee monitoring software, let’s know what are the policies related to it.
Remote Work Policies
Tele work has a different significance in different industries, for different roles based on the company requirements. Hence, due to this reason, various companies plan to implement remote work policies with different sets of rules and guidelines for the employees who are working from home. Each workplace policy should be tailored as per the desired roles and the company requirements.
Some of the points include –
Workplace Agreements –
Set the employees’ standards about the way they need to operate remotely. However remote full-time employees have to provide all the relevant information, such as the address from which they will be working, whether they are supposed to visit the workplace and the remote worker’s general responsibilities.
Flexible Company Policies –
If your company has a certain set of policies on things like attendance, confidentiality, security, code of conduct, or more then it’s highly important to ensure all the remote workers are aligned with their virtual teams and up to date on company policies.
Work-related References –
Ensuring that the remote employee is successful and working in a supportive atmosphere can help provide positive work atmosphere guidelines. Might be only a few examples:
- It’s advised the employees to set up their system and work from a quiet place with zero distractions.
- Make sure your broadband and LAN connections are proper.
- Let your colleagues know when you are preparing breaks and they know when it’s best to get in touch.
- If you are working with an international team, it’s crucial to ensure that the rest of the team overlaps with the hours.
Benefits, perks, and compensation
When you are working as a full-time remote worker, you may be considering a financial stipend for their workspace at home to ensure that they have ample internet, stationery, and any other equipment they may need to help you work comfortably.
Virtual Team is a team that works from different locations all across the world, which evaluates in communicating largely using different platforms that include – different OS platforms, video conferencing tools, chat messengers, and many more.
Virtual teams are increasing in popularity, let’s go and check what are different types of virtual teams are available –
Networked teams are a group made up of different roles that come together with a common goal as per the requirements. Participation may be fluid, with members leaving once their contribution has been made and joining back if necessary. This kind of virtual team is popular in consulting firms and technology-based companies.
Product Development Teams
Under the common aim to build a new product or project, product development teams are brought together online, and from around the world, to share their expertise. Team size and lifespan are dependent on project scope.
Within an organization parallel teams are created, with the aim of problem-solving. Such teams are popular in industries such as R&D, or innovation. The main aim of creating Parallel teams is to reduce group competition and to create innovative solutions to pressing issues.
Action teams are created to deal with a specific crisis and will be disbanded after the event passes. It typically has a limited lifespan and is intended to deal with urgent problems.
How To Implement Remote Work For Your Team?
Some helpful tips for safe remote work from home practices include:
Differentiate Workplace From Personal Place
Setting up a nice table with a comfortable chair will help employees to work without distractions.
Finding A Colleague Or Friend Who Works Along
Having a person who works along with you makes you motivated and focused.
Build Daily Time Table
Planning what your day will look like and creating personal goals and deadlines will help you structure your days and weeks.
Define Communication Habits
Explain about your platforms to the teams, like which software you use for which work.
How Remote Employee Monitoring Software Serves You The Best?
Virtual and remote teamwork is rising quickly and our workforce all across the world has become closer than before. As the number of virtual employees grew continuously, managers had to get on with new challenges: creating strong and managing virtual teams. Hence, how can you build strong associations with virtual teams and manage teams from feeling isolated?
Here are some of the remote employee monitoring software that will help you the best to manage virtual teams –
Use Online Tools To Have Meetings
Sharing things or communicating through chats, email, text messages can be difficult while working on a similar project from different locations. Having video calls is one of the best ways to have one-to-one meetings. You also use various other tools for screen sharing to discuss important projects and keep teammates updated. It also helps managers to keep a check on employees and their daily tasks.
Keep Your Team Engaged
Planning to build a strong team culture? Make sure to create an open environment for communication especially for remote teams. Every member of the team must be comfortable sharing ideas, work-related tasks, etc. Keeping your employees engaged is one of the key success mantras to boost the overall productivity ratio.
Have A Virtual Office Tour
Even if you’re not in the same workplace, state, or the same country, sharing your personal goals and knowing your coworkers’ goals is important. The setting of goals is the cornerstone of running successful teams. Set aside some time during a virtual meeting to address goals. Share where you are in current ventures, where you would like to go if there is something that keeps you off. Tips and expertise from your colleagues may be of great benefit!
So, here I have listed some of the all-in-one remote monitoring solutions to manage virtual teams.
One complete solution to keep a track of everything your employees are doing by using EmpMonitor. It’s a remote monitoring software that provides user-driven realistic data and helps you understand the loopholes of your workplace practices. Using the data, you can optimize the team and check the amount of time they are investing where.
- Get the employees’ comprehensive perspectives Login and Logout time, along with their productive and non-productive hours at one location.
- EmpMonitor is invisible completely unless you want a customer to know. It doesn’t appear in the list of programs nor is the Task Manager recognizable.
- EmpMonitor can help you gain insights into your company’s top working day, as well as seeing it location-wise, department wise & Yes, you can change the date too.
Zoom, a video conferencing app, helps you to recreate the spontaneous breakthroughs and moments of teamwork that arise while you are in a problem-solving meeting.
- It helps to conduct live and on-demand virtual meetings.
- Simple and intuitive host controls for presenters and interactive capabilities for attendees.
- Expand your impact with on-demand or recurring webinars with recording and auto-generated transcripts.
- Stream events across social channels with special live features.
G-suite allows you to work with your distributed team from a single document — including everyone, so you can always be sure that you’re looking at the latest version.
- Creating and working with others. Share documents and files, create spreadsheets, and present yourself on the fly with the features.
- Google Forms helps you to conduct a survey, or build a team roster with a simple online form quickly. Then check out the results, organized neatly in a spreadsheet.
To know more about the best remote working tools, click here…
Managing a virtual team requires a specific set of goals and activities but any team can excel when operating in a distributed team with the right resources, priorities, and structure.